What Capacities Offers and Who Should Use It
Capacities is a note-taking and knowledge management app designed for people who want a more flexible alternative to file-based organization. Instead of storing notes in folders, Capacities lets you create objects—ideas, concepts, projects, or research—and link them together to form a personal knowledge network. The app runs natively on Mac, Windows, and Linux desktops, with mobile apps for iOS and Android, so you can capture thoughts and access your workspace from any device. Capacities is built by a fully remote European team led by co-founders Steffen and Michael, with a small staff handling frontend development, backend work, marketing, and content support. The free tier lets you explore the core functionality, while paid plans unlock additional capabilities for power users and teams.
Pricing and Plan Range at Capacities
Capacities offers workspace products across a range of price points. Entry-level plans start at $19, stepping up to $34 and beyond as you add more storage, collaboration features, or team seats. The pricing structure is designed to scale with your needs, whether you're an individual thinker using the free version or a team coordinating work across multiple members. Yearly subscription options provide better value than monthly billing if you commit long-term. The exact plan details—storage limits, sharing capabilities, and team features—are available on their pricing page, where you can compare which tier suits your workflow and budget.
Common questions
Is Capacities free, and what does the free plan include?
Capacities offers a free tier on Mac, Windows, Linux, iOS, and Android. The free version lets you use core note-taking and object-linking features. Paid plans unlock additional storage, collaboration tools, and team capabilities if you need more advanced features.
Can I use Capacities on my phone as well as desktop?
Yes. Capacities is available as a native app on iOS and Android, so you can capture ideas and access your workspace on mobile devices. Your workspace syncs across all your devices, so changes on your phone appear on desktop and vice versa.
What makes Capacities different from other note-taking apps?
Capacities organizes your ideas as connected objects rather than files and folders. Instead of burying related notes in separate folders, you create objects and link them together, letting you discover patterns and connections between your thoughts—ideal for research, learning, or complex projects.